# Download recognition reports

> Go to Recognition → Reports, pick a report, set its filters, select Generate report, then Download CSV or Download Excel. The file holds every matching row, not just the ones on screen.

- Product: Recognition › Recognition results and reports
- Who can do this: Admins who can open recognitions
- Plan: Recognition
- Where: Admin dashboard
- Last checked: 15 Oct 2026
- Web page: https://www.vantagecircle.com/en/help/recognition/recognition-results-and-reports/download-recognition-reports/

Recognition reports give you the rows behind the numbers: who recognised whom, for what and when. Go to **Recognition → Reports**. You'll see the reports set up for your company, and **Search reports** finds one by name.

## Which report to use

| Report | What it lists |
|---|---|
| **Employee points Report** | Awards that carried reward points, with the giver, the receiver, points, award value, nomination date, status and approval date |
| **Appreciation Report** | Appreciations and greetings, which carry no points, with the giver, the receiver, the badge name, the date and the message |
| **Award Nomination Status Report** | Award nominations and where each one is in the approval process |
| **Panel Nominations Report** | Panel award nominations, with the nominator, the nominee, their justification, rating and voting status |
| **Profile Badge Report** | The profile badges employees have received |
| **Campaign Badge Report** | For each badge in a campaign, how many people gave and received it, with the campaign's dates and status |

To compare points-based awards with appreciations across departments, run **Employee points Report** and **Appreciation Report** with the same **Department** and date choices.

The columns and filters for each report are set up per company, so yours can differ slightly from the lists here. Budget, redemption and transaction reports are in **Rewards Hub → Reports**. See [Emails and reports](/en/help/rewards-hub/emails-and-reports/).

## Generate and download a report

1. Select the report's card. The report opens with "Report not generated" and its filters above.
2. Check the filters. A report starts on your own country, all departments, all columns and **This week**. Change **Country** if you want other countries too.
3. Pick any other filters you need. Some wait for another one first. The awards list needs a country, and the managers list needs a country and a department. Until then the filter is greyed out, and pointing at it shows a hint such as "Choose a country first."
4. Select **Generate report**. The first rows appear with a row count next to the title. Select **Show more rows** to see more.
5. Select **Download CSV** or **Download Excel**. Excel keeps dates as dates. A CSV opened in Excel can reformat them.

The download holds every row that matches your filters, with the columns you kept. It isn't limited to the rows shown on screen. For a large report, the progress dial shows "Preparing download…" while the rows are collected.

**Panel Nominations Report** needs at least one panel award before **Generate report** works. Until you pick one, the button says "Choose a panel award first." when you point at it.

**Campaign Badge Report** can also be opened from a campaign's page with **View report**. It then opens with that campaign already chosen. See [Campaigns](/en/help/recognition/campaigns/).

Select the back arrow next to the report's name to go back to the list.

## What's in the files

The files include names, email addresses and employee IDs. Recognition messages and justifications are included too, whatever visibility the post had on the feed. Share them only with people who are allowed to see that.

## If something goes wrong

- **Download CSV** and **Download Excel** are greyed out: the note beside them says why. "Generate the report before downloading it." means you haven't run it yet. "Choose at least one column to download." means you've cleared every column.
- "Filters changed. Generate the report again to update it.": you changed a filter after generating. Select **Generate report** again before downloading, so the file matches the filters.
- "No results match the selected filters.": nothing matches. Widen the date range or check **Country**, which starts on your own country only.
- "Report could not be generated. Check the filters and try again." or "Report could not be downloaded. Try again.": try again. If it keeps failing, contact Vantage Circle support with the report name and filters.
- "No reports yet" with "No reports are available for your company.": no Recognition reports are set up for your company. Contact your Vantage Circle account manager.